Creating and managing a workspace

Workspaces are the home for a class, team, or group inside an organization. They hold members, apps, activity, and the building permissions that govern what members can do. Creating one takes a minute. Managing one well is the work that pays off all year.

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How to create a workspace

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Workspace roles

A workspace has three roles: Owner The workspace creator by default. Can do everything — invite members, manage apps, change permissions and settings — plus delete the workspace. Ownership can be transferred, and a workspace can have more than one Owner. Facilitator Day-to-day management without the ability to delete the workspace. Can manage participants and apps, view and export activity and insights, and review moderated content. Best for co-teachers and admin support. Participant The default role for invited people. Can use the apps shared in the workspace and, depending on building permissions, may be able to build their own. For the full role-to-permission matrix, see Workspace roles and permissions. For org-level roles that span workspaces, see Org permissions and roles.

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Adding members to a workspace

Two paths:

1. Add Members. From the Members tab, click Add Members, type or paste emails, set permissions, and send. Recipients get an email invite.
2. Create Invite Link. From the same tab, click Create Invite Link. Pick the permission level the link grants. Anyone who clicks the link joins with that permission.

For full instructions, see Adding members to a workspace.

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Adding apps to a workspace

You can add existing apps to a workspace as well as create new ones inside it. To create a new app, go to the Apps tab and click New App. The app is created inside this workspace. To add an existing app, go to the Apps tab and click Add Apps. Search for an app you have access to (yours, shared with you, or part of a Collection you have added). Pick it and confirm. The app appears in the workspace and members can use it. For the deeper guide on cross-workspace use, see Using an app across multiple classes.

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Building permissions

The four toggles you set on workspace creation are:

1. Build Apps. Members can create their own apps in this workspace. Turn on for classes where students are creating apps as part of the curriculum.
2. Members can see each other’s apps. Members can browse apps built by other members. Useful when collaboration is part of the learning; off when individual work matters.
3. Share apps outside the workspace. Members can always share their app with other members inside the workspace — this toggle controls whether they can also share it with users outside the workspace.
4. Manage own apps. Members can view moderated messages and delete their own apps. Recommended for adults only.

You can change these any time from the workspace settings. For more, see Workspace building permissions.

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Organizing your workspaces

Common patterns: One workspace per class section. A teacher with three sections of Algebra 1 creates three workspaces. Activity stays segmented. Each section sees only its own work. One workspace per project or unit. A multi-week PBL unit gets its own workspace. Apps and activity for that unit live together. One workspace per grade level. A school admin creates a workspace per grade. Teachers in that grade are Members. Apps relevant to the grade are added. One workspace per cohort. Useful in higher ed and adult learning where cohorts cycle through programs. Pick the pattern that matches how you already group students. Workspaces work best when their boundaries match a real grouping you use anyway.

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Best practices

A few things teachers have asked about and that have worked: Set conservative building permissions to start. Turning a toggle on later is easy. Walking back student access after they have built apps is harder. Archive workspaces at the end of a unit or year — the workspace stops being active in members’ dashboards while activity history stays available to admins.

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Key points

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FAQ

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Last updated: 06-17-2026 Contact us at [email protected]